INFORMATION CLAUSE for clients / contractors Personal data protection under the General Data Protection Regulation (GDPR) The administrator is FABRIC WORLD SP. Z O.O. who concluded a contract or cooperates with the contractor based on permanent or one-off orders. In this clause, we inform you about the ways in which personal data is used as well as the rights of individuals related to the collection and use of such data. If you have any questions or comments, please contact us by e-mail: email@example.com The scope of information In this clause, FABRIC WORLD SP. Z O.O. informs about all forms of using personal data in Poland in relation to natural persons who are: suppliers or contractors of FABRIC WORLD SP. Z O.O. subcontractors of suppliers or contractors of FABRIC WORLD SP. Z O.O. partners, employees, statutory representatives, proxies, representatives of suppliers, contractors or their subcontractors, other persons whose data we process for the purposes of issuing or executing invoices as part of cooperation with suppliers or contractors (jointly "you" or "Contractors"). Types of processed personal data Data provided by Contractors Due to the cooperation between you and FABRIC WORLD SP. Z O.O. , which may consist, in particular, in the provision of services by you or the organization you represent or the supply of goods to FABRIC WORLD SP. Z O.O. or cooperation by intermediaries, we may process personal data provided by you, such as: name and surname, company, business address and correspondence addresses, numbers in the relevant registers (e.g. NIP or REGON number, PESEL number), contact details, such as e-mail address or telephone or fax number, position held by you within your organization or function, possessed permissions, Bank account number. In the case of concluding a contract directly between you and FABRIC WORLD SP. Z O.O. , providing the data specified above is voluntary, but necessary for the purposes of concluding the contract and handling cooperation between you and FABRIC WORLD SP. Z O.O. . This also applies to the situation where FABRIC WORLD SP. Z O.O. they order goods or services from you periodically or once. In the event that you do not conclude a contract directly with FABRIC WORLD SP. Z O.O. , providing personal data may be your official duty or may be necessary to conclude a contract between you and a third party (e.g. when you are a subcontractor of the Contractor). The consequence of not providing data is the inability to perform the above actions by FABRIC WORLD SP. Z O.O. (for example, failure to provide data may result in the inability to execute or issue an invoice). Contact details of the Contractors indicated in points a) -f) will be processed by FABRIC WORLD SP. Z O.O. as the data administrator for the purpose of creating the Contractors' Database. Data collected from other sources We may obtain your personal data from publicly available sources, such as the CEIDG or KRS business registers, in order to verify the information you provide. In such a case, the scope of processed data will be limited to data available to the public in the relevant registers. We may also obtain your personal data from entities in which you are employed or which you represent. The scope of processed data will in this case include information necessary to support cooperation and contact with the Contractor, e.g. information about the termination of your employment with a given entity or change of contact details. We can also obtain personal data of Contractors' subcontractors from Contractors who provided FABRIC WORLD SP. Z O.O. such data to support cooperation between the Contractor and FABRIC WORLD SP. Z O.O. Legal grounds, purposes and periods of data processing Legal grounds for data processing We process personal data only when: processing is necessary to fulfill contractual obligations towards you, if you are or will be a party to the contract concluded with FABRIC WORLD SP. Z O.O. or to take specific steps before concluding a contract, e.g. preparing a draft contract (Article 6 (1) (b) of the GDPR); processing is necessary in order to comply with the legal obligations of FABRIC WORLD SP. Z O.O. or it is explicitly required by law (Article 6 (1) (c) of the GDPR) - in the scope of personal data contained in documents subject to archiving on the basis of legal provisions; processing is necessary for the legitimate interests of FABRIC WORLD SP. Z O.O. or a third party and does not excessively affect your interests or fundamental rights and freedoms (Article 6 (1) (f) of the GDPR). When processing personal data on this basis, we always try to maintain strike a balance between our legitimate interests and your privacy The legitimate interests are: enabling FABRIC WORLD SP. Z O.O. contacting contractors and handling a given contract; using contact details of Contractors as part of the Contractor Database; preventing fraud and criminal activity; determination or investigation by FABRIC WORLD SP. Z O.O. civil law claims cooperating with the Contractor as part of the conducted activity, as well as defense against such claims; verification of the Contractor's credibility; verification of Contractors in public registers. Periods of data processing established for individual purposes Personal data is processed only for a specific purpose and to the extent necessary to achieve it and for as long as it is necessary. The basic goals pursued by FABRIC WORLD SP. Are presented below. Z O.O. by processing personal data and the periods for which it processes it: obligations under the contract - the duration of the contract between the Contractor and FABRIC WORLD SP. Z O.O. ; storage of documentation for the purpose of demonstrating compliance with the obligations arising from legal provisions, in particular the Accounting Act and the Tax Ordinance Act - the period specified in the relevant provisions of law. As a rule, these are 5-year periods, counted from the end of the calendar year in which the event occurred (e.g. issuing an invoice); for the purposes of an assignment or investigation by FABRIC WORLD SP. Z O.O. civil law claims as part of the conducted activity, as well as defense against such claims - for appropriate limitation periods for such claims, i.e. in principle not longer than 3 years from the event giving rise to the claim. Transferring personal data to other recipients The data may be transferred to the following recipients: entities processing personal data at the request of FABRIC WORLD SP. Z O.O. , including such as: entities providing IT support services regarding IT systems or tools for the processing of personal data or similar services, These types of entities do not independently decide how to process your personal data. They process personal data only to the extent that it is necessary for the conduct of business by FABRIC WORLD SP. Z O.O. and will not go beyond the scope of the objectives set out in point 4. FABRIC WORLD SP. Z O.O. has the right to carry out control activities. b) other personal data administrators, such as: courier or postal service providers, entities conducting consulting activities, law firms, other Contractors or subcontractors participating in the contract performance process c) other entities as part of a given Contractor or subcontractor. Data transfer outside the European Economic Area Your personal data will not be transferred outside the European Economic Area. Contractor's rights and exercise of them Your rights Each person has the right to access their personal data processed by FABRIC WORLD SP. Z O.O. . If you believe that any information relating to you is incorrect or incomplete, please submit a request for rectification as set out in section 6.2 below. Studio4U Piotr Piechota will immediately correct such information. In addition, you have the right to: withdraw your consent in the event that FABRIC WORLD SP. Z O.O. they will obtain such consent to the processing of personal data (provided that the withdrawal will not infringe the lawfulness of data processing carried out prior to the withdrawal); request the deletion of your personal data in cases specified in the provisions of the GDPR; request to limit the processing of your personal data in cases specified in the provisions of the GDPR; object - for reasons related to your particular situation - to the processing of your personal data, if such processing is carried out in order to implement the public interest or the legitimate interests of FABRIC WORLD SP. Z O.O. or a third party; data transfer. FABRIC WORLD SP. Z O.O. will verify your requests, demands or objections in accordance with the applicable provisions on the protection of personal data. However, it should be remembered that these rights are not absolute; the regulations provide for exceptions to their application. In response to your request, FABRIC WORLD SP. Z O.O. may ask you to verify your identity or to provide information that will help Studio4U Piotr Piechota better understand the situation. FABRIC WORLD SP. Z O.O. will make every effort to explain its decision to you if your requests are not met. Exercising your rights To exercise the above rights, please send a message by e-mail to the following address: biuro @ stu
dio4u.eu or send the application in writing to the correspondence address, ie FABRIC WORLD SP. Z O.O. , ul. 11 Listopada 99, 32-440 Sułkowice with the annotation - "Data protection - contractors". In the event of becoming aware of unlawful processing by FABRIC WORLD SP. Z O.O. Your personal data, you have the right to lodge a complaint with the supervisory authority competent for the protection of personal data, i.e. the President of the Personal Data Protection Office. In order to keep your personal data up-to-date and accurate, we may ask you from time to time to check and confirm the personal data we hold about you, or to inform us of any changes to that personal data (such as a change of e-mail address). We encourage you to regularly check that the processed personal data is correct, up-to-date and complete.